§ 2-290. Community and budget advisory board created; purpose; composition; appointments; terms; vacancies.

(a)

Purpose. The purpose of the community and budget advisory board ("board") is to provide a forum for residents to state their views and seek redress from city officials and to obtain resident input into the annual budgeting process and make recommendations to the city commission.

(b)

Composition, qualifications, vacancies, term and rules of the board. The board shall be composed of nine (9) members appointed by the city commission. The city commission shall create and adopt a map of eight (8) geographical areas. Residents at large or homeowner" s associations representative of the eights geographic areas, shall recommend eight (8) board members to the city commission for appointment. The ninth member shall be appointed by the city commission at large. All members shall be a resident of the city no less than two (2) years prior to appointment.

Any vacancy on the board shall be filled by nominations to the city commission from the geographic area where the vacancy occurred. If any member misses more than two (2) consecutive meetings, the chair shall promptly notify the city commission for the possible removal and replacement of that member.

The board shall select its chair and its vice-chair. If the chair and vice-chair are not present at a meeting, the city manager, or their designee, shall determine and designate who shall serve as the acting chair and/or acting vice-chair from the membership to preside at that particular meeting in their absence.

Members of the board are not permitted to serve on other city boards and/or committees.

The commission shall annually appoint by August the members of the board for a term beginning September 1 of each year and ending July 31 of the following year.

The Board shall follow Robert's Rules of Order and shall require a minimum of five (5) members for a quorum.

(c)

Meetings and staffing. The board shall meet at least monthly. The first organizational meeting shall take place in September of each year in order to prepare for the review of the upcoming fiscal year's budget. All meetings are subject to the Sunshine Law and shall be open to the public. Notice of the date, time and location and the agenda of all meetings shall be provided to the city clerk's office in a timely manner for inclusion on the notice of public meetings to comply with the Sunshine Law.

The city manager shall appoint a person from the finance department who is familiar with the city budget as staff to the board and such other staff as the city manager deems appropriate. The board may request from the city manager and/or city commission such additional staff or resources as needed to fulfill its purpose. The city attorney or their designee shall provide as needed necessary legal services to the board.

(d)

Public comment. The board must provide members of the public with a reasonable opportunity to be heard on each agenda as required by law.

(e)

Duties. The board shall receive and review resident concerns regarding the operations of city government. The board may ask the city manager and staff to provide a reply or to provide additional information to assist the board.

The board shall review the annual fiscal budget of the city and make recommendations to the city commission that will address resident request to improve city operations.

(Ord. No. 18O-04-115, § 1, 4-14-2018)