§ 2-140. Open market procedure.

Any item not required by section 2-137 to be the subject of bidding and not required by the purchasing officer to be bid, or where the cost is equal to or less than sixty thousand dollars ($60,000.00) shall be purchased in the open market without newspaper advertisement and without observing the procedures prescribed by section 2-139 for the awards of formal contracts, as follows:

(a}

Notice inviting bids. The purchasing officer may solicit quotations by any one (1) or more of the following. All solicitations for quotations must contain written specifications prepared by the city detailing the exact description/specifications/terms/conditions that the city is soliciting and these written specifications must be provided to all vendors from whom the city is seeking a solicitation:

(1)

By direct mail requests to prospective vendors.

(2)

By telephone, facsimile or e-mail.

(3)

By public notice posted on the bulletin board of city hall or city internet website.

(4)

By use of a third party Internet hosting site.

(b)

Purchasing limits.

(1)

Five thousand dollars ($5,000.00) to sixty thousand dollars and no cents ($60,000.00)—Requires solicitation of at least three (3) written quotations.

(2)

One thousand dollars ($1,000.00) to four thousand nine hundred ninety-nine dollars and ninety-nine cents ($4,999.99)—Requires solicitation of at least three (3) quotations, verbal or written. The specifications for the solicitation shall be provided by the city in writing to all vendors who are solicited, the quotations returned by the vendor(s) may be either verbal or written.

(c)

Purchasing regulations; credit card limitations. The finance director shall promulgate rules and regulations governing purchases of less than me hundred dollars one thousand dollars ($500.00 $1,000.00), including such purchases made by cash, credit card, and purchase order. Credit cards shall be limited to those department heads deemed necessary by the city manager.

(d)

Contractual services. Any purchase or agreement for contractual services for sixty thousand dollars ($60,000.00) or less need not be approved by the commission. The City Manager shall provide the city commission with an itemized report which includes any expenditure made or contract entered into that cost between twenty-five thousand dollars ($25,000.00) and sixty thousand dollars ($60,000.00).

(Ord. No. 88-135, § 2, 10-24-88; Ord. No. 91-185, § 1, 10-28-91; Ord. No. 92-173; § 1, 9-14-92; Ord. No. 92-195, § 2, 11-16-92; Ord. No. 96O-132, § 10, 8-26-96; Ord. No. 970-117, § 1, 5-12-97; Ord. No. 99O-7-132, § 1, 8-30-99; Ord. No. 14O-09-149, § 1, 9-29-14; Ord. No. 17O-02-114, § 1, 3-27-2017; Ord. No. 17O-06-126, § 3, 7-10-2017)